Constitution for “Lo Crispin Residents Cultural Association” as approved in General Meeting on 12th January 2010
The name of the Association shall be “Lo Crispin Residents Cultural Association”
- Aims of Association
To form a Cultural Association open to Residents of Lo Crispin urbanization who wish to develop a greater awareness of Spanish culture and integrate into it.
The objectives of the Association shall be –
- Develop a cultural awareness.
- To integrate into the Spanish community
- To gain a greater knowledge and understanding of the Spanish way of life.
- To develop a more cohesive and stronger urbanization.
- Visits to places of cultural interest such as museums, galleries, artisan and craft activities, churches, exhibitions and other events of a cultural interest.
- To visit and compare Spanish communities and Associations to gain a better understanding of Spanish culture and traditions.
- Encourage members to take part in Spanish activities.
- Develop relationships with other Associations.
Those eligible to be members of the Association shall be the Residents of properties situated on the urbanization of Lo Crispin and their immediate family members over the age of 16 years.
- Exclusion or expulsion from Membership
The Committee of the Association shall have the power by simple majority vote to exclude or expel anyone other than Officers and Committee members from membership of the Association. Such power will only be exercised when in the reasonable opinion of the Committee the membership or continued membership of that person
- would prejudice the good name; or
- adversely affect the running; or
- be an unduly disruptive influence in the conduct of the meetings
of the Association.
Officers and Committee members may only be expelled from membership of the Association by a simple majority of the Association in general meetings and for the same reasons. An Extraordinary General Meeting must be convened for this purpose in accordance with Clause 10 below. In such cases a replacement Officer will be elected at the Annual General Meeting or Extraordinary General Meeting.
An annual subscription will be applied to members and the level thereof shall be considered by the Committee from time to time and, if the Committee decides to alter the subscription fee, this shall be recommended to the Annual General Meeting by notice of motion in accordance with clause 11.
The Officers of the Association shall consist of a President, a Vice-President, a Treasurer and a Secretary (hereinafter referred to jointly as “the Officers”). The Officers of the Association must be permanent and full time residents of Lo Crispin urbanization. The Officers will hold office for a period of 3 years. At the end of that period there shall be an election of Officers by the Association at the Annual General Meeting and the retiring officers shall be eligible for re-election.
There shall be a Committee of the Association which shall consist of the Officers and a maximum of 3 other members. Committee members will be appointed by the Annual General Meeting for a period of one year.
There will be meetings of the Committee as often as the President shall decide, but at each Committee meeting the date for the next meeting shall be fixed. A quorum for a committee meeting shall be 2 Officers and 2 Committee members.
There will be Committee meetings of the Association as often as the Committee shall be decide of which at least 14 days notice will be given. The purpose of such Committee meetings shall be to discuss matters of common interest to the members.
- Annual General Meeting (AGM)
The Association having been founded in January 2010, and having appointed its first officers and committee members at a meeting on …………, there shall be an Annual General Meeting of the Association in February of each year, the first such meeting to be in February 2011.
Notices of motion and nominations for committee posts or for Officers must be delivered to the Secretary at least 14 days prior to the AGM. There must be a proposer and seconder for each notice of motion or nomination whose names together with the motion or nomination will be published in the Agenda for the AGM. No other nominations will be accepted unless a post remains vacant on the day of the AGM.
At the AGM the following business will be carried out:
- Receipt, approval and adoption of a statement of accounts to the end of the preceding financial year.
- Consideration and fixing of the level of subscription (if any) for the following year.
- Election of Officers every third year.
- Election of up to 3 other committee members.
Officers and members of the Committee will be eligible and assumed to be standing for re-election unless the Secretary is advised otherwise no less than 14 days before the AGM.
A quorum for the AGM shall be 20% of the members.
- Extraordinary General Meeting (EGM)
The President or 20% of the members may call an Extraordinary General Meeting by notice in writing to the Secretary specifying the motion or motions or other business to be considered by the EGM. The Secretary shall then convene the EGM by giving all members 14 days notice.
A quorum for an EGM shall be 20% of the members.
- Voting at Meetings
Voting at meetings shall be by show of hands and a simple majority shall be sufficient to carry a motion. Each member of the Association will be entitled to one vote. In the event of his or her absence, his or her proxy duly authorized and appointed in writing. The President shall have the right to veto any motion or decision, which in his opinion contravenes Spanish law.
- Powers of the Committee
The Committee shall have power to make decisions over the running and regulation of the Association even where there is no specific provision in the Constitution
- The Association is apolitical.
The Association shall have no affiliation nor shall it be linked in any way to any political party.